How to Electronically Sign PDF Documents Without Printing and Scanning Them

How to Electronically Sign PDF Documents Without Printing and Scanning Them

You’ve been emailed a document, and you have to sign it and send it back. You could print out the document, sign it, and then scan it back in and email it. But there’s a better, faster way.

अगर आपको एक दस्तावेज़ ईमेल किया गया है, और आपको इसे साइन करके वापस भेजना है . आप दस्तावेज़ को प्रिंट कर सकते हैं, उस पर हस्ताक्षर कर सकते हैं, और फिर उसे वापस स्कैन करके ईमेल कर सकते हैं। लेकिन एक बेहतर और  तेज तरीका है।

I will show you how to quickly add your signature to any PDF document, saving it as a standard PDF file that can be read anywhere. You can do this on Windows, Mac, iPad, iPhone, Android —whatever platform you prefer.

मैं आपको दिखाऊंगा कि किसी भी पीडीएफ दस्तावेज़ में अपने हस्ताक्षर को जल्दी से कैसे जोड़ा जाए, इसे एक मानक पीडीएफ फाइल के रूप में सहेजा जा सकता है जिसे कहीं भी पढ़ा जा सकता है। आप इसे विंडोज, मैक, आईपैड, आईफोन, एंड्रायड- जिस भी प्लेटफॉर्म पर आप पसंद करते हैं, पर कर सकते हैं।

Remember is an Electronic Signature, Not Digital Signature ( I will draft separate document on how to Digital Signature any PDF file same as E Office using your DSC Key (physical DSC key or Digital Certificate)

याद रखें एक इलेक्ट्रॉनिक हस्ताक्षर है, डिजिटल हस्ताक्षर नहीं है (मैं आपके DSC कुंजी (भौतिक DSC कुंजी या डिजिटल प्रमाणपत्र) का उपयोग करते हुए E-Office के समान ही डिजिटल हस्ताक्षर किसी भी पीडीएफ फाइल पर कैसे करेंगे?

 

Steps 1 ( follow the steps as per device you are using)

a.    Windows: Open the PDF in Adobe Reader and click the “Fill & Sign” button in the right pane.

b.    Mac: Open the PDF in Preview, click the Toolbox button, then click Sign

c.    iPhone and iPad: Open the PDF attachment in Mail, then click “Markup and Reply” to sign.

d.    iPhone and Android: Download Adobe Fill & Sign, open the PDF, and tap the Signature button.

Here I will show you how to add electronic signatures, not digital signatures, which are something else entirely. A digital signature is cryptographically secure and verifies that someone with your private signing key (in other words, you) has seen the document and authorized it. It’s very secure too.

An electronic signature, on the other hand, is merely an image of your signature overlaid on top of a PDF document

So sure, the below methods aren’t perfectly secure—but neither is printing something, scribbling over it with a pen, and then scanning it again. At least this is faster!

Windows: Use Adobe Reader

While Adobe Reader actually has excellent support for signing PDF documents. Other third-party PDF readers may offer this feature, but they generally require you purchase a paid version before using their signature features.

2. To sign a document using Adobe Reader, first open the PDF document in the Adobe Acrobat Reader DC application. Click the “Fill & Sign” button in the right pane.

3. Click the “Sign” button on the toolbar and select “Add Signature” to add your signature to Adobe Acrobat Reader DC.

If you need to add other information to the document, you can use the other buttons on the toolbar to do so. For example, you can type text or add checkmarks to fill in forms using buttons on the Fill & Sign toolbar.

4. You can create a signature in one of three ways. By default, Adobe Reader selects “Type” so you can type your name and have it converted to a signature. This won’t look like your real signature, so it probably isn’t ideal.

Instead, you’ll probably want to select “Draw” and then draw your signature using your mouse or a touch screen. You can also select “Image” if you’d like to sign a piece of paper, scan it with a scanner, and then add your written signature to Adobe Reader. (Yes, this requires scanning, but you only have to do this once, after which you can use that signature on any documents you electronically sign in the future.)

5. After creating a signature, click “Apply” to apply it to the document. Leave “Save Signature” checked and you can quickly add this signature in the future.

6. Position your signature where you want it with your mouse and click to apply it. If you chose to save your signature, you’ll find it easily accessible in the “Sign” menu in the future.

7.To save your signed PDF document, click File > Save and select a location for the file.

 

Mac: Use Preview

1.    Mac users are luckier than Windows users. The Preview application included with macOS has integrated document-signing features. Thanks to the excellent trackpads built into MacBooks, you can actually draw your signature on the trackpad with one of your fingers to enter it into Preview. On a new MacBook with a “Force Touch” trackpad, this is even pressure sensitive, allowing for even more accurate signatures.

You could also just sign a piece of paper and “scan” it with your webcam, if you prefer creating your signature the old-fashioned way (or if you have an iMac with no trackpad).

To sign a document, open a PDF document in Preview (this should be the default app that opens when you double-click on a PDF file, unless you’ve changed it). Click the toolbox-shaped “Show Markup Toolbar” button, and then click the “Sign” button on the toolbar that appears.

You’ll be prompted to either create a signature by dragging your finger over the trackpad, or by signing a piece of paper and scanning it with your webcam. Capture your signature once and Preview will remember it for the future.

Once you’ve captured a signature, you can select it in the menu that appears after you click the “Sign” button. Your signature is applied as an image that can be dragged around and resized to fit the document.

The other options on the toolbar allow you to type text and draw shapes on the document, allowing you to fill in forms, if necessary.

When you’re done, click File > Save to save the PDF, applying your signature to the file. You can also click File > Duplicate instead to create a copy of the PDF and save your changes into a new copy of the file without modifying the original.

If you don’t like Preview for whatever reason, you can also use Adobe Reader DC on a Mac. It’ll work just like signing a document on Windows, so see the instructions in the Windows section I have mentioned above in this document

 

iPhone and iPad: Use Adobe Fill & Sign

I like Adobe’s Adobe Fill & Sign app, which allows you to sign an unlimited number of documents for free. It can even capture pictures of paper documents with your camera, so you can create digital copies of paper forms. You can sign a document by writing on your touch screen with a finger or stylus, and they also allow you to type text into PDF documents to fill them in.

To get a PDF document from another app into Adobe Fill & Sign, find the PDF file in another app, tap the “Share” button, and choose the Adobe Fill & Sign app. You can then tap the signature button to easily sign the document. When you’re done, tap the “Share” button within Adobe Fill & Sign to send the signed document to another app. 

 

 

Android: Use Adobe Fill & Sign

Android doesn’t come with a built-in app that can do this. Instead, you’ll need to use a third-party app. Just like on the iPhone and iPad, we like Adobe Fill & Sign, which allows you to sign an unlimited number of documents a month for free. It can also capture pictures of paper documents with your camera so you can sign them electronically.

After installing the app, you can open PDF documents in the app and tap the signature button to sign them. You can then share the signed document with another app by tapping the “Share” button.

 

 

 

Further I am drafting how you can use your DSC Key or Digital Certificate, which you are currently using for IREPS or E-Office, by that knowledge Base you can digitally sign sent PDF as approved doc.

 

Stay Tuned J